Conference Room Hire Rates Brisbane - Inclusions & Conditions

Meetings Brisbane, Venues Brisbane, Events Brisbane, Wedding Reception Brisbane, Exhibition Grounds Brisbane, Accom Brisbane and South Brisbane Accommodation we have you covered.

When booking a Conference room for Workshops, Seminars, Conferences, Meetings, depending on the configuration of your room layout - the following are included:

• Room set- up
• Iced-water & Glasses on the tables
• Mints
• Note pads and Pens
• White board
• Screen
• Lecturn &  Lecturn Microphone
• Skirted Presenter's Table
• Registration Table on Request.

Conditions may apply to some inclusions, depending upon conference type. However, we listen to your needs and blend and adapt to make your event successful for everyone. talk to us about your catering needs, because delicious food can keep your delegates smiling :-)

All audio visual equipment requirements can be supplied to suit your specific needs. including

• Teleconferencing
• Video Conferencing
• Computer Networking & Internet Hubs for multi computer use
• Internet connection to the outside web.
• Lectern, - Complimentary
• 35mm Slide Projector and Screen  $90.00/day
• Electronic Whiteboard,2 page - $150/day
• Whiteboard - Complimentary,
• Flip Chars $25.00/day
• 38cm Monitor & T.V.
• Data Projectors, $100.00 per day
• Lapel Microphones $75.00 per day.      If we don't have the right equipment for your special event, we can hire it in. Some Fees apply.

The Musgrave Room - 

• Full Day Rate    $375.00             (Classroom 40 pax Plus)  $475.00

The Kessels Room -

• Full Day Rate  $275.00  (Classroom 40pax Plus) $375.00                                         
• Evening Rate  on application

The Retreat Room -

• Full Day Rate  $180.00

The Boardroom

• Full Day Rate $150.00
• Evening Rate  on application.

 More Information?   Ph. 07 3276 4380  or Email   Amanda, Jacqui or Hazel on functions@robertsongardens.com.au

FUNCTION TERMS & CONDITIONS

Comfort Inn & Suites Robertson Gardens in Brisbane is renowned for its professionalism and service when catering to the vast range of requirements of the function organiser. There are certain Policies that we have found ensure the smooth running of the function to everyone's satisfaction. The following conditions apply: -

MENU SELECTION

We are pleased to assist in the choice of menu from a superb range of food and beverage items. We will cater for those people with any specialty meal requirements. To ensure your needs are met, please finalise your menu requirements at least 2 weeks prior to your function.

FUNCTION EXTENSION  - DAY

A charge will be incurred if the period of time specified is extended without notice.

Arrangements can be made to extend the time, which may incur an additional charge.

FUNCTION EXTENSION EVENING

Licensing Laws require our function rooms be vacated by 12 midnight.

SURCHARGE FOR PUBLIC HOLIDAYS

A surcharge of 15% of total expenditure will apply on public holidays.

ROOM HIRE

Room hire is charged at a standard rate and this covers the use of the room for the period of time previously specified by the organiser for the function.

ACCOMMODATION    A special hotel room rate is available for guests attending functions.

Garden Studio or Motel Room 1 or 2 people                                $155.00

Extra person                                                                            $  25.00

Two Bedroom   Fully Self Contained Villa                                    $175.00

TENTATIVE BOOKINGS

A deposit may be required to confirm your booking. A tentative booking will hold the room for 7 days, however, if there is no confirmation made within this period of time the room will be automatically released.

FINAL NUMBERS             

To ensure maximum efficiency, we must have a guarantee of the minimum numbers 3 days prior to the function. This will be the minimum number that will be charged and catered for.

FINAL DETAILS

Information such as room setup, function schedule and other miscellaneous details should be organised 2 weeks prior to the function.

ROOM ACCESS

Access to the room is allowed at a time arranged by the organiser. We do not allow access to the room before the date of the function unless it is prearranged and a room fee has been discussed for the use of the room.

INSURANCE TAKING CARE

The Hotel is extremely fastidious when looking after people and their belongings.

Unfortunately, we cannot take responsibility for the damage or loss of any property including vehicles belonging to delegates, before, during or after a function and suggest that insurance cover be arranged for valuable articles.

FUNCTION ROOM RESERVATIONS - IF A CHANGE IS NECESSARY

The unexpected can happen. And we retain the right to hold the function in a location comparable to that originally chosen. Every effort will be made to inform the organiser beforehand.

DAMAGE - IT COULD BE EMBARASSING

Accidents happen and could possibly be prevented by liaison between the organiser and our staff in arranging your function. Any damage to walls, carpets, furniture or fixtures is the responsibility of the organiser and will be charged accordingly. Normal cleaning is included in your room hire charge. Should excessive cleaning be required, a charge of $50/hour will apply.

CANCELLATIONS

We would be disappointed should you cancel your booking. If the cancellation occurs within 14 days prior to the event, you will be required to pay the amount equal to the room hire charge for the duration of the original booking. N.B. Any cancellations must be received in writing.

LIQUOR AND FOOD

We are unable to permit the patron, guests or invites to bring liquor or food into licensed premises. We do not allow external catering to be brought onto the property due to State and Local Government Legislation.

PAYMENT AND ACCOUNTS

Arrangements for account facilities can be made prior to the function with 2 weeks notice.  Please note,on approved accounts, our terms are strictly 14 days settlement from function date.

SECURITY

The hotel reserves the right to request security arrangements at the clients own expense.  Events in Brisbane. Venues in Brisbane. Meetings in Brisbane - talk to us for the perfect solution.